Dear members, In the past month several unanticipated capital expenses have surfaced: the air conditioning in the church office and in the ministers’ offices is failing, the sewer pipe from the outdoor bathrooms is broken, the grand piano in the main hall requires unexpectedly expensive refurbishing, and the cost of several items of deferred maintenance is much greater than anticipated. The total cost of dealing with these issues exceeds the amount that the Board can authorize on our own.
We are, thus, asking the congregation to approve a revised capital budget at a special, virtual congregational meeting at 12:30 pm on Sunday, September 19, just after the end of coffee hour after the second service. While the numbers are preliminary at this time, we expect to ask the congregation to approve an additional $86,000 in capital spending, making the total capital budget $283,000 instead of the originally approved $197,00.
All lifetime members and members who have made a donation of record in the past thirteen months are eligible to vote at the meeting, which will be held via a special ZOOM link that will be emailed to you individually. If you would like to attend the meeting but are not eligible to vote, you may watch on UUCPA’s Facebook Live. We expect the meeting to take approximately half an hour. Please contact Jeff Cashdollar at email@example.com if you are a member and you have not received the Zoom link.
If you cannot attend and would like to have a proxy vote, please complete the attached Proxy form must be submitted in writing at least 15 minutes prior to the start of the meeting and sent to firstname.lastname@example.org.
- The proxy statement must contain: the name of the granting member, the name of the exercising member, identification of the meeting for which the proxy is granted, a statement that it is authority to vote on the granter’s behalf, and the signature of the granting member. A form for naming a proxy can be printed or obtained at the office.
- Proxies may not be conditional or limited in scope.
- No member may exercise more than one proxy.
- A proxy may only be revoked in person at the meeting, or in writing prior to the beginning of the meeting. A proxy cannot be revoked once the meeting has been called to order.
- If the Secretary finds irregularities in a proxy designation, e.g., if two different members appear to hold proxies for the same member, then the Secretary may require that the proxy not be exercised.
Let me know if you have any questions.
Lisa HelmondsUUCPA Board Secretary