Voting by proxy or by absentee ballot at Congregational Meetings
Members who cannot be present for the vote at a congregational meeting may submit an absentee ballot or name a proxy who may cast their vote depending on the options announced for the particular meeting. Absentee ballots and proxy forms should be delivered ASAP to the church office or the Secretary at firstname.lastname@example.org.
- Any eligible voting member may cast a vote by absentee ballot for (a) any positions nominated by the Nominating Committee and (b) any resolution that is not subject to amendment at the meeting at which the vote is to be taken.
- An Absentee Ballot can be printed from the church website or obtained at the office after the nomination process has closed.
- Record your vote on the ballot. To preserve anonymity, do not put your name on the ballot.
- Return the ballot in a sealed envelope. Sign and print your name on the envelope, so we can authenticate the ballot separately from the vote.
- A proxy must be submitted in writing before the start of the meeting. The proxy statement must contain: the name of the granting member, the name of the exercising member, identification of the meeting for which the proxy is granted, a statement that it is authority to vote on the granter’s behalf, and the signature of the granting member.
- Proxies may not be conditional or limited in scope.
- No member may exercise more than one proxy.
- A proxy may only be revoked in person at the meeting, or in writing prior to the beginning of the meeting. A proxy cannot be revoked once the meeting has been called to order.
- If the Secretary finds irregularities in a proxy designation (e.g. if two different members appear to hold proxies for the same member) then the Secretary may require that the proxy not be exercised.